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Tracking Code UIC Construction, LLC
Job Code 21-1258
Posting Title Project Coordinator
Post Date 10/13/2021
Full Time / Part-Time Full Time
Travel No Travel Required
City Anchorage
State AK
Description UIC Construction, LLC specializes in construction projects in remote locations involving dynamic challenges of extreme climate, complicated logistics, and the absence of locally available skilled labor. During the company’s 38-plus years of working in Alaska and abroad, UIC Construction has completed more than $1.5 billion in construction representing a variety of project types and sizes. UIC Construction’s capabilities include the following services: Arctic, civil, commercial, industrial, healthcare and residential construction; preconstruction planning and estimating; remote site logistics; design/build and fixed-price construction; Native American/Alaska Native employment and training; and pre-engineered metal buildings.

Project Coordinator
Summary:
Assist in the daily administration and support of commercial construction operations including organization and coordination of workload and project management documentation for one or more project teams.
Assist the project Manager with budget analysis, submittals, quality control, tracking, project documentation and record keeping.
Applicant shall be able to compile and track submittals, RFI's, Change Orders and O & M manuals, assist with document control which includes creating filing systems, file maintenance, data entry, maintaining certified payrolls and updating various project logs.
Essential Functions:

• Assist in the daily administration and support of commercial construction projects including organization and coordination of project documentation for one or more projects.

• Knowledge of budgets, purchasing and job cost accounting is required.

• Assist the Project Manager or Project Engineer with submittals, quality control documents, cost tracking, project documentation and record keeping.

• Applicant able to track Change Order Proposals and Change Orders

• Prepare, submit, and track Owner Pay Applications

• Prepare, Execute, and Process Subcontractor Applications

• Applicant to assemble from vendor/subcontractor supplied product data sheets and O & M manual.

• Maintain project invoicing, filing systems, file maintenance, copying, maintaining certified payrolls and updating various project logs.

• Coordinate and participate in project status meetings, including the ability to take meeting minutes


Knowledge and Critical Skills/Expertise:
• Knowledge of the construction civil industry and commonly used construction practices and procedures.

• Microsoft Office Proficiency (Word, Excel, PowerPoint, and Outlook).

• Excellent communication and time-management skills.

• Organization skills.

• Strong attention to detail.

• Computer literate and competent in the use of Excel spreadsheets, Word and Microsoft Outlook.

• Punctuality and good attendance is essential.

• Strong interpersonal and communication skills with the ability to perform in a fast pace environment.

• Valid Driver's license with good driving record.

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.


• The ability to read and understand information and ideas presented in writing.

• Knowledge of business and management principles involved in resource allocation, production methods, and coordination of people and resources.

• The ability to read and understand information and ideas presented in writing.

• The ability to communicate information and ideas in writing so others will understand.

• Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Performing day-to-day administrative tasks such as maintaining information files and document processing.

• Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

• Developing constructive and cooperative working relationships with others, and maintaining them over time.


Required Experience:

MANDATORY:

• High school diploma or GED

• 5 or more year’s commercial construction civil experience in the role of project coordinator.

PREFERRED:

• 7 years Commercial Construction Industry.

• 4 year degree in business, accounting or construction management.

• Alaska Native/Native American Hiring Preference applies

• Timberline cost experience preferred.

• Civil Construction experience preferred.

Requirements Physical Demands:

• Position is that of a sedentary nature.

• Must be able to use standard office equipment.

• Must be able to lift and carry files weighing up to 10 pounds.

• Sitting at a computer for long periods of time.


Environmental Conditions:
• Work is in an urban office setting.

• Non-smoking office.

• Noise is of a moderate level.

• May be exposed to heat/cold.

Support UIC incident free safety culture and assume personal accountability and responsibility for the safe performance of the job, both for personal safety and that of fellow workers. This includes the proper use of PPE, safety equipment, and adhering to safe work practices.
Take necessary actions to stop or correct unsafe behaviors or conditions and, if appropriate, report them to the site Supervisor. Become familiar with company policies, pertinent standards, work instructions or safe operating procedures. Maintain good attendance and actively participate with a positive attitude.


Employer Disclaimer
Candidates must apply online at www.uicalaska.com, and submit an application for all positions they wish to be considered.

UIC is an Equal Opportunity Employer.

In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC HR for assistance.

All employees must pass Non-DOT pre-employment drug screening and follow all UIC Non-DOT Drug and Alcohol Testing Program guidelines and requirements.
If working on a DOT project, employees must pass a DOT pre-employment drug screening and follow all DOT Drug and Alcohol Testing Program requirements.

Authorized Driver Requirement: Employee must have a valid driver’s license and pass Smith Driver Training within one year of hire. Employee must follow all Authorized Driver Policy and Procedures regarding approved vehicle usage.

UIC considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status or any other legal protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Ukpeagvik Inupiat Corporation, may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants. EOE/AA/M/F/D/V


#LI-SK1
  • UIC and its Family of Companies is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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