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Tracking Code UIC Real Estate
Job Code 19-1882
Posting Title Senior Administrator
Post Date 1/15/2020
Full Time / Part-Time Full Time
Travel No Travel Required
City Barrow
State AK
Description The Sr. Administrative is responsible for the day-to-day administration of the Barrow Real Estate Office. The Sr. Administrator, Real Estate will work closely with the Maintenance & Operations Foreman to address issues relating to UIC real estate properties, and dispatches maintenance and Ukpik building custodian positions.

Essential functions will include:
• Administer all day-to-day operations relating to property and real estate with minimal oversight.
• Assist the Maintenance & Operations Foreman on all day-to-day operations associated with maintenance and facilities. Receive and submit work order requests and resolve maintenance grievances.
• Administer and manage the department’s residential and commercial leases, property management software, including typing lease agreements, notices, terminations, and other related documents of approval.
• Prepare and submit annual audit worksheets on residential and commercial leases. Provide lease copies as requested by auditors.
• Supervise custodian positions for the Ukpik Building. Oversee ordering and replenishment of custodial supplies.
• Manage the department’s residential and commercial keying system.
• Oversee the department’s operating and capital budgets and expenditures. Assist in preparing budget memos for approval. Assist in preparing the annual operating and capital budgets for approval. Resolve any coding questions for issues.
• Review and provide additions and/or deletions to the department’s Property Statement of Values list. Obtain insurance certificates from the UIC Risk Manager as needed for leasing purposes. Maintain file copies.
• Administer the department’s real property taxes. Receive and code real property tax billings for approval. Research and help resolve any tax questions or disputes. Maintain file copies.
• Administer and manage the property management software and department’s filing system on UIC corporate lands, including selections. Assist to resolve shareholder home site questions or grievances.
• Research and submit deed and waiver requests for approval. Oversee packets submitted for Administrative approval or submission to the UIC Board meeting agenda for approval.
• Notarize legal documents as needed.
• Establish good public relations with tenants, shareholders, customers, and visitors.
• Maintain all records relating to real estate and property management, to include paper files, electronic files, and associated procedures.
• Establish, maintain, and enforce procedures relating to real estate and property management such to support efficient operations, excellent customer service, and compliance with statutes, regulations, and the company’s policies.
• Perform other duties as assigned.
Requirements • Graduation from college with a major in Business or Public Administration, Planning, Economics, Real Estate, or closely related field is preferred; experience may be substituted on a year-to-year basis.
• Two years of professional administrative experience. Must have knowledge of principles and practices of office management.
• Two years of experience as a Landlord or Property Manager. Knowledge of Landlord/Tenant laws.
• Experience in local, state, federal government structure and functions, particularly permitting and zoning procedures, and also familiar with ANCSA (Alaska Native Claims Settlement Act).
• Must have knowledge of functions of UIC, including accounting principles and practices within the UIC Corporation.
• Knowledge of business English and general office practices.
• Must have excellent knowledge and competency of computers and business applications, to include the MS Office Suite, SharePoint, and applications relevant to real estate and property management.
• Skillful in written and oral expression and ability to communicate well in front of groups.
• Must have demonstrated ability to work productively with other staff members in various office situations.
• Must be able to work with a high degree of independence and minimal supervision.
• Must be bondable and able to obtain a Notary of the Public Commission certification from the State of Alaska.
• Inupiaq speaking preferred.
• Must be able to type 60 wpm.
• Must be able to tolerate stress and be a team player.
• Must have valid Alaska Driver’s License.
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
• Ability to communicate effectively with all levels of employees and outside contacts. To receive and respond to instructions/assignments, must be able to read, write and speak English.
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 20 pounds.
  • UIC and its Family of Companies is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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