Inn at the Pier
Job Details

Requisition Number 17-0001 Inn at the Pier
Post Date 8/31/2017
Title Accounting Clerk
City Pismo Beach
State CA
Description Inn at the Pier is looking for an outstanding Accounting Clerk to join our team.
Coming to Pismo Beach in Summer 2017. Located just steps from the famous Pismo Beach pier and boardwalk, Inn at The Pier is officially underway on Cypress Street in downtown Pismo Beach. This cozy, craftsman-style hotel in Pismo Beach features upscale amenities reminiscent of a luxurious beach house.

Job duties include:

• Ensure Profit and Loss (P&L) accuracy by consistently balancing hotel expense log for overspending or miscoding.
• Develop means to increase profit through proper inventory and spending procedures.
• Ensure all taxes are reported and collected properly.
• Ensure departmental reports are completed on time and that deadlines are met.
• Utilize interpersonal skills to influence, lead and encourage others to advocate sound financial/business decision making.
• Facilitate monthly P&L critiques with general managers and department heads to discuss shortfalls in revenue production and overspending.
• Ensure compliance with the company standards, and develop standards when a topic of concern arises. Implement policy change with proper approval from PHC Corporate V.P. of Accounting.
• Work with department heads to ensure all Accounts Payable (A/P) is properly coded.
• Minimize corrections and adjustments through policy and strong procedural commitment.
• Required to cross-train and be familiar with all duties of accounting.
• Communicate weekly hotel checkbook, aging status, guest balances and F&B costs.
• Ensure all new hires and payroll changes are being inputted correctly into the payroll system.
• Ensure payroll is processed on time, accurate and distributed properly.
• Effectively monitor payroll and suggest methods to curve unnecessary overtime or payroll expenditure.
• Monitor department heads to ensure they are enforcing breaks and meal periods.
• Ensure hotel deposits are correct and deposited on time.
• Make sure hotel safes are correctly monitored and balanced.
• Monitor aging daily to reduce or minimize any financial adjustments or collections.
• Ensure guest complaints or chargebacks are handled correctly.
• Ensure that A/P vouchers are entered correctly.
• Must personally prepare petty cash reimbursements at least monthly, if not more frequently.
• Submit month-end reports to PHC corporate accounting.
• Preparation of Month-to-Date (MTD) spreadsheet.
• Work with front desk managers on any areas of opportunity that may arise with guest accounts.
• Open and check all accounting mail. Separate to proper individual.
• Attend weekly staff meetings.
• Attend daily standup meetings.
• Work directly with staff to accomplish F&B inventory (will not be outsourced or delegated).
• Ensure that inventories for cash bars are completed prior to and after each function.
• Ensure all in-house guests have proper credit.
• Ensure all third-party billing arrangements are current.
• Work with sales department to ensure proper credit for incoming groups is correct.
• Involvement in weekend MOD program and lobby ambassador program.
• Effectively communicate through memos protocol changes or new policies.
• Ensure all vendors are correctly insured according to PHC standards.
• Other duties from time to time as assigned by supervisor.
Requirements Qualifications
Knowledge/Education/Experience: (2) years’ experience preferably in the hospitality industry.
Skills/Abilities/Other Requirements: Knowledge of basic bookkeeping. Computer skills: Intermediate to advance skill level in Excel, knowledge of Microsoft Office Products and internet maneuvering skills. Ability to use 10-key by touch, typing, fax machine and copier machine. Strong communication and organizational skills required. Dependable. Valid driver's license with proof of auto liability insurance. Reliable transportation.
Physical Requirements: Frequently walking indoors, outdoors, up and down stairs, standing, sitting, bending, stooping, twisting, reaching, lifting and carrying. Reaching above, at and below shoulder level. Lifting and carrying unassisted up to 20 lbs.
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