The Lease Administrator, reporting to the Corporate Counsel, would be responsible for preparing lease reviews and abstracts, tracking compliance of all lease and sublease obligations, critical dates and deadlines, and - along with the Department of Accounting
- reconciliation and verification of financial obligations. Further, this individual would review and prepare estoppels and SNDAs prior to execution. The Lease Administrator would be responsible for coordinating with various internal departments (namely, facilities,
accounting, and development), as well as third parties (property managers and landlords) to ensure lease compliance across the organization and resolve routine lease issues.
||ESSENTIAL DUTIES AND RESPONSIBILITIES:
•Enter all abstracted lease data into real estate management databases and other systems as required.
•Monitor and manage all dates and deadlines, including but not limited to contingency deadlines, lease commencement and expiration dates, rent commencement dates, option deadlines, etc.
•Implement lease administration procedures and guidelines as necessary, in order to promote organization and efficiency throughout the company.
•Make revisions to information as necessary based on updated lease documentation.
•Ensure compliance of our obligations per the leases.
•Review and resolve all routine lease violations.
•Enforce our interest and rights of the lease under routine circumstances.
•Work with Department of Accounting to assist in verifying all financial obligations of leases and reconcile all rent, common area expenses, operating expenses, taxes, insurance and other charges per the lease and work with the accounting department to ensure
all charges are in accordance with the lease.
•Assist facilities and operations personnel in advising what the company’s responsibilities are under its leases.
•Act as initial point of contact with all third party lease stakeholders, specifically including landlords and property managers.
•Draft formal correspondence, letters, and legal notices.
•Manage due diligence for new leases and acquisitions, as well as dispositions.
•Manage hard copy and soft copy filing of documents.
•Other duties as required by company.
•Experience (3 years +) in retail commercial real estate or legal/paralegal.
•Experience reading and interpreting retail real estate leases, including all related lease documents.
•Experience with lease management software (Lucernex is optimal), or otherwise the ability to become proficient quickly in this software.
•Ability to read and comprehend complex legal documents.
•Strong attention to written details while completing multiple tasks.
•Demonstrates a serious commitment to meticulousness, accuracy and quality while meeting goals or deadlines.
•Priority setting, organization and time-management skills.
•Concise grammatical skills, excellent oral and written communication skills.
•The ability to write formal notices, correspondence, and legal notices.
•Capable of thriving in a fast-paced, team-oriented environment where coordinating with multiple departments is critical.
•High level of professionalism, trust, and integrity with an internal customer-service focus.
•Proactive mentality with a focus on practical solutions.
•Bachelor's degree or equivalent work experience. Paralegal preferred.
•Minimum 3 years prior experience administering retail lease documentation
Romano’s Macaroni Grill® is an Equal Opportunity/E-verify employer committed to building and developing a high-quality, restaurant operating company by focusing on our key values, our team and our strategic partnerships.
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